Belarus
September 1, 2019
admin

Is it possible to save up to 67% of the budget allocated for outlet inspection? We give a positive answer as it was proved by our project.

An international tobacco company is suffering from a disorganized inspection process, which implies hiring a large number of outlet agents to collect information about each outlet where its production is sold. Outlet agents get a special paper form to find out about the sales result, the placement of the product, the condition of the shop etc. They spend about an hour to inspect one shop (4-5 shops a day) and then they have to come back to the office and type in the information on the computer which takes them about a half an hour more (per shop).

Why do they double their work by filling in paper forms and writing reports? Is it possible to do it 2-3 times faster? Well, the solution that we have provided helps to save approximately one hour on inspecting and describing just one shop.

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We suggested creating an application for the special corporate smartphones being used by the agents, which would allow to input the information being inside the shop. The application eases the data collecting process providing special intelligent templates with forms to fill in and lists to choose from. Every template is generated automatically, depending on the type of the store. The data is collected and sent to the backend in a format, that requires no additional preparation

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The solution was found and now let’s take a close look at the process from the beginning till the end.

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The first meeting where our business analyst was discussing the task and deadlines with the company’s officials showed that a lot of work should be done to clear the goals and get the right understanding of the working process. Our expert had to interview all the stakeholders to get a clear idea of the working process and was able to find some problem areas in it, then the business vision was formulated.

There were quite a lot of stakeholders in the system (sales department managers, IT department managers, outlet agents) and our first aim was to meet all their requirements although they sometimes contradicted one another. Eventually, we were able to find the best solution that turned to be the most effective and suited everyone.

Business Analyst

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The first meeting where our business analyst was discussing the task and deadlines with the company’s officials showed that a lot of work should be done to clear the goals and get the right understanding of the working process. Our expert had to interview all the stakeholders to get a clear idea of the working process and was able to find some problem areas in it, then the business vision was formulated.

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The first meeting where our business analyst was discussing the task and deadlines with the company’s officials showed that a lot of work should be done to clear the goals and get the right understanding of the working process. Our expert had to interview all the stakeholders to get a clear idea of the working process and was able to find some problem areas in it, then the business vision was formulated.

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User IDOnlinePage TrackSourceTag
Nikolas Singleton6 minutes ago/app-design/https://app-design.com
Premium
Rinat Karlin3 minutes ago/app-design/https://app-design.com
Premium
Nikolas Singleton6 minutes ago/app-design/https://app-design.comPremium
Rinat Karlin3 minutes ago/app-design/https://app-design.comPremium
Rinat Karlin3 minutes ago/app-design/https://app-design.comPremium
Nikolas Singleton6 minutes ago/app-design/https://app-design.comPremium

Conclusion

The first meeting where our business analyst was discussing the task and deadlines with the company’s officials showed that a lot of work should be done to clear the goals and get the right understanding of the working process. Our expert had to interview all the stakeholders to get a clear idea of the working process and was able to find some problem areas in it, then the business vision was formulated.